Posting supplier bills or invoices is easy. For example, when you receive inventory, the total amount of the purchase is posted to just one ledger number. The inventory being received is listed and detailed in the purchase order module, and the exact cost of each item is stored so the cost of sale and accounting is supremely accurate with no need to duplicate this information. Stock receipts are cross referenced to the supplier bill for reporting and reconciliation.
Supplier Details Tabs
Supplier details tabs

If you negotiate payments terms or installments such as 3 equal payments, Windward System Five will track those distributed due dates, remind you when you need to pay the bill, and how much to pay. In Australia, New Zealand and PNG, dealing with GST taxes, the input tax credits are entered on the bill, manually or automatically as you require. The system warns you if you forget to enter the tax amounts.
Preparing a list of Billsl to Pay
Preparing a list of bills to pay

If you deal with buying groups, then you'll buy the inventory and goods from a supplier but pay the buying group. This is because to get better discounts as a buying group has greater buying power, and will pay the bills very quickly or at least guarantee payment on time. When you use buying groups in Windward System Five, you'll be able to report on all the purchases from a given supplier, even if you don't owe them any money, and be able to look at the buying group from a financial point of view to see what you owe.

Advance or pre-payments are a feature handled by System Five. By creating an advanced payment you can use this amount to pay future bills, reducing the advance payment which has already been paid to the supplier from your bank

Time Payments - Paying Over Several Months. In some cases, you may get a large shipment of goods from a supplier than what you really needed, and have an agreement to pay with regulay payments as stock sells. Windward System Five will allow you to enter the time payment plan, with the payment distributed up to ten months. This information is used with the cash requirement report to determine which bills have to be paid. You can even use this technology for simplifying tracking if you purchase goods with your credit card. There, you buy from a supplier but pay Visa, Mastercard or American Express.

Writing Cheques, manually or by batching for printing on custom forms. If you are entering information from a previously handwritten cheque, you can do that without having to print them. After creating a cheque, you can choose to post-and-pay it, or simply batch for later payment and printing. This lets you spend some time setting up the cheques. Once you are ready, you can load the cheque forms into the printer and then print and post the batch at one time.

A report for bill payments required is available, which optionally creates a list of bills to pay with totals needed, and can create the list of cheques ready to post after checking the list is accurate.

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